Reminder:​

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Use your NCBWSA position-specific Google profile to access these resources.​

​BRANDING & COMMUNICATIONS STANDARDS (REQUIRED)

All chapter communications and event materials must follow National branding, logo, and documentation requirements. This protects our credibility, compliance, and Standards scoring. Before distributing flyers, posting publicly, or emailing the full chapter, please review the standards below.

Expectation:
If it’s going public, it must be reviewed.

Quick Branding Checklist

Technology Guidelines

Standards Guidelines

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Committee Descriptions

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COMMITTEE TOOLs & Resources

USE NCBWSA POSITION SPECIFIC EMAIL ADDRESSES TO ACCESS THESE LINKS!

NCBWSA 2024 Payment Voucher

Upload Officer & Committee Reports

Officer & Committee Reports are due:
The first Tuesday of the month

Committee Report Template

SCHEDULE EVENT ON CALENDAR/ZOOM

NCBWSA EVENT COMMUNICATION CREATION/APPROVAL REQUEST FORM

NCBWSA Google Workspace Access (Required)

Why we use NCBWSA Email + Drive (Required)

• Continuity: work stays with the chapter when officers change
  
• Compliance: records available for Standards, audits, and governance
  
• Security: protects confidential member and chapter information
  
• Efficiency: shared files reduce “who has the latest?” delays
  
  Rule: Chapter business = chapter email. Chapter files = Shared Drive * Do Not Store Passwords
  
  

Step 0 — Get your position account

You will receive your position email (example: [email protected]) and a temporary password from the Technology Team.
Important: You will change the password and set up security the first time you sign in.

Step 1 — Create a Chrome Profile for your NCBWSA role (Required)

​This keeps your NCBWSA work separate from your personal Gmail.

1. Open Google Chrome
2. Click the profile circle at the top-right (next to the three dots)
3. Click Add (or + Add new profile)
4. Name it: NCBWSA – [Your Role] (example: “NCBWSA – Chair”)
5. Sign in using your position email: [email protected]
6. Complete any prompts (password change / verification)

✅ You are now in the correct profile.

Step 2 — Go to the Google Workspace “front door”

In that NCBWSA Chrome profile, go to:
https://workspace.google.com/
Then click Sign in (top right) and confirm you are signing in as your NCBWSA position email.

Step 3 — Use the App Launcher to open Gmail, Calendar, Drive, etc.

Once you’re signed in, look for the 9-dot grid (“Google apps”) in the top-right.
From the 9-dot grid, you can open:

• Gmail (email)
  
• Calendar (your calendar + Events calendar)
  
• Drive (My Drive + Shared drives)
  
• Docs/Sheets/Slides (documents)
  
• Contacts / Directory (people lookup)
  
• Tasks (follow-ups)
  

✅ This is your “one stop shop.”

Step 4 — Quick checks (so you don’t get stuck)

• A) Confirm you’re in the right account
• Top-right profile icon should show your NCBWSA email
  
• If not, switch to the correct profile
  
• B) Calendar check (required)
• In Calendar, turn on the Events Calendar ([email protected]) on the left
  
• C) Drive check (required)
• In Drive, click Shared drives on the left (that’s where chapter-owned files live)
  

If something says “You don’t have access

• Re-check your profile (top-right icon)
  
• Refresh the page
  
• If still blocked, message the Technology Team with the link you tried to open
  

Plan B to Check my position email (i.e.: [email protected])

• Open mail.google.com
• Top-right profile icon → confirm you’re in the position-specific account
• Confirm inbox shows the correct email at top-left (or Settings → Accounts)

Google Workspace

Doodle Poll

Zoom

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Smart Goals Training Video

Blank Committee Planning Calendar

Blank Event Planning Form

Blank Event Budget Sheet

Standards Reporting Resources

Canva

Member Portal Resources

Committee Report Template

Position/COMMITTEE SPecific Resources

Executive Committee - Board Officers

Executive Committee (Elected Officers) Report Upload

Board of Directors - (Includes Committee Chairs)

Committee Chair Report Upload

Health Committee

Education Committee

Economic Empowerment Committee

President

​Mission: Chair of the Board; leads strategy, governance, and official representation of NCBWSA.
NCBWSan AntoniChapterBylaws-Mar…

Reports to: Membership / Board (accountability)
NCBWSan AntoniChapterBylaws-Mar…

Oversees: All officers, committee chairs, and chapter operations
NCBWSan AntoniChapterBylaws-Mar…
Core responsibilities (must-do):

• Preside over Board and Membership meetings (limited excused absences).
  NCBWSan AntoniChapterBylaws-Mar…
• Appoint committee chairs/members (except Nominating Committee) with Board approval.
  NCBWSan AntoniChapterBylaws-Mar…
• Serve as official delegate/representative at National meetings and external engagements.
  NCBWSan AntoniChapterBylaws-Mar…
• Ensure operations align with bylaws/policies and chapter mission.
  NCBWSan AntoniChapterBylaws-Mar…
• Serve as authorized signatory on chapter accounts (per financial controls).
  NCBWSan AntoniChapterBylaws-Mar…

Cadence & reporting:

• Monthly Board agenda + meeting facilitation
• Quarterly “state of chapter” progress snapshot (programs, membership, finance, compliance)

Meeting/agenda responsibilities:

• Ensure agenda includes officer + committee reports and required actions (votes/reviews). (Your agenda deck format supports this flow.)
  NCBWSA_BODandMembership_Meeting…

Tools & where to work:

• Use NCBWSA email + Shared Drives for all official business; ensure Events Calendar updates occur.

Success looks like:

• Consistent governance rhythm, clear accountability, and compliance readiness.

First Vice President

Second Vice President

Third Vice President

Treasurer

Financial Secretary

Recording Secretary

​Corresponding Secretary

Primary purpose: Keep chapter correspondence organized, reviewed, and meeting-ready so leaders can act with clarity.
Your Weekly Rhythm (simple)

• Check the mailbox 2 to 4 times a month
• Label and archive messages as you go (Urgent / Action / Info)
• Save key items to Shared Drive (official notices, approvals, important attachments)

Your Monthly Reporting Requirement

• Upload your Correspondence Report 3 days before each Board meeting
• If a Membership meeting follows 1 week later, upload a brief addendum/update 2–3 days before that meeting.

Your Meeting Moment (60 seconds)At the meeting, summarize:

• of items received
• top 1–3 requiring action
• what was filed as “info only”
  (Details live in the uploaded report.)

Where to work

• Use your NCBWSA position email for all official correspondence
• Store documentation in the Shared Drive (chapter-owned records)

✅ Click here for the full step-by-step guide + report template: Document

Historian

​NCBWSA Archives & Historical Stewardship
NCBWSA’s history is preserved in three complementary ways to ensure continuity, integrity, and long-term access:
A) Physical Chapter Inventory (Storage)Select chapter materials used for events, programs, and operations are stored in the chapter’s designated storage location and managed through Resource Management policies (check-in/check-out, restricted items, and inventory tracking).
B) Digital Archive (Drive)Official documents and historical records (minutes, programs, photos, flyers, reports, and key communications) are stored in NCBWSA Shared Drives to ensure retention and access through officer transitions.
C) UTSA Special Collections (White-Glove Research Access)NCBWSA is honored to have a portion of its historical records preserved through UTSA Libraries Special Collections (formerly housed with the Institute of Texan Cultures). Access is available by appointment/reservation, with staff support in the reading room.
✅ Click here for the Historian & Archives Guide (procedures + request process): (link to your doc)